Support to Handle the Unique Requirements of Annual Auctions and Events

For many schools, the night of the annual auction is the most intense and concentrated moment of payments. As much as 2/3rds of the fundraising may take place on that exciting evening, an evening that is the culmination of many months of hard work and preparation.

Parents are socializing and eating, spending, and having a wonderful time. The Auction staff is working hard to make the event run smoothly while hoping the target amount of money or more is raised.

Handling check out and accepting payments is an important part of ensuring a successful event. There are several goals for the payment acceptance process:

• Ensure there are no delays or bottlenecks that inconvenience parents
• Ensure that credit card information is secure and uncompromised
• Ensure that costs are kept down and the event raises as much as possible
• Ensure that that process is smooth and time effective for school staff and volunteers
• Ensure that errors are minimal and error processing is managed

Diamond Mind offers a variety of options and information on how Annual Auction payments can be handled. Some of our options interface with other vendors systems and some we provide directly. We can help you understand, assess, and select the option that will work best for your school.